Payments

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Payments system allows you to control the payment status of the invoices. When payment is received you need to reflect it in the system. You can do it using one of the following ways:

 

1. Click "Pay Invoice" button from "View Invoice" or from "View Invoices" window. "Receive New Payment" window will be opened with prepopulated data from the invoice you are going to pay:

 

 

In this window you can change the date of payment, payment  type, add a reference number. If you received a part of the payment you can enter the sum you received by clicking "Change Paid Invoice Amount". Please note, the status of invoice will be changed to "Paid in part" if the paid amount is less than a total amount and to "Paid in full" if the paid amount is equal to the total amount. When all the fields are filled correctly click "Save" button. Upon saving notes and files could be attached to the payment.

 

2. Go to "Billing"->"Receive New Payment". This menu item will open the same window that is described above but no fields will be prepopulated. You will need to select the invoice from the list of invoices. This list could be decreased upon you specify an office and a client in appropriate fields When the invoice is selected all the operations described in the previous point are available.

 

 

3. Click on "Billing"->"View Payments" menu item and click "Receive New Payment" button in the top left corner of the form. This will open "Receive New Payment" window described above.

 

"View Payments" window contains a list of received payments:

 

 

Besides receiving of a new payment from here you can view payment, void payment or delete it. Please note, when you void the payment the invoice paid by this payment becomes non-paid.

 

"Select Multiple Payments" button allows you to void or delete multiple payments at a time."Show Deleted Only" button allows you to see a list of previously deleted payments.

 

Tip: "You can see detailed statistics by changing grid view. For example, if you need to see the total net payment amount of each client, group the data by "Client (Payer)" and the total amount will be available at the bottom of each group (see image below)"